Canada’s Professional Society of Indexers Since 1977

Marie Kondo, the author of The Life Changing Magic of Tidying Up, teaches a method to help us deal with the material items in our lives. In her Netflix series, “Tidying Up with Marie Kondo”, she helps desperate unhappy people who are wallowing in clutter by showing them how to get their houses in order once and for all. Her method includes techniques, such as folding laundry, as well as approaches toward material things, like thanking an item for its service before you discard it. To decide what to keep and what to let go, you ask yourself “Does this spark joy?”

Indexers know well the joy of finishing an index. It’s an intense process that can get away on you if you’re not careful. You’re not done just because you’ve typed in all the entries. You still have the editing, and that’s where it’s easy to go over budget. You’re conscientious about your work and you’re not going to turn in an index that doesn’t spark joy for your client.

Anne Fifer has a way to make editing less grueling. She is going to give us techniques, approaches, and more when she presents “Editing without pain: Getting your index in shape from the get-go” at the conference in Ottawa, May 24-25.

Indexing names sounds so easy.  But names indexing is so much broader than just people—it really encompasses all proper nouns and titles and places—and it requires lots of decision-making and judgment calls on the part of the indexer.  No matter what subject area you specialize in, you encounter these name-related issues.

You face the challenges of “foreign” or “ancient” cultures, the possibility of names changing over a lifetime, and countries with former names, present names, and official names.  You encounter royals, religious figures, fictional characters, and pseudonyms.

Authors introduce their own wrinkles into our jobs, creating confusion with multiple spellings, and setting up expectations that we don’t even know about in terms of what we should include and exclude from the index.

As our presenter Enid L. Zafran says, “There is so much to talk about in terms of indexing names that we need a whole day devoted to it.”

And that is why the ISC/SCI has chosen to offer a full-day post-conference workshop on “Names” conducted by Enid.  She will tell us short-cuts and strategies for entry methods, detail what to include in a entry like parenthetical glosses, how many postings to make per “name,” explain when a name is indexable, and discuss the sorting requirements.  Practical advice about dealing with clients and pricing the indexing are interspersed throughout.

To solidify your learning, the workshop includes two hands-on exercises where you’ll practice your new knowledge in expertly navigating names issues.

Please note that this is also the last event of Enid’s public-speaking career—she is hanging up her “presenter” hat, and you won’t want to miss out on this final chance to hear one of the most popular U.S. indexing experts. She has given talks at past ISC/SCI conferences as well as numerous chapter and national conferences in the United States.  Her books and articles have offered guidance to many of us for the past few decades.  We are honored that Enid has chosen to end this part of her career by coming to Ottawa and spending the day with us!

The ISC/SCI conference is in Ottawa on May 24 – 25, and the “Names” workshop will be held May 26. Registration for both will be on the conference page in a few weeks.

One thing that we love about indexing is the opportunity to read books that we might not discover on our own.

There is another other group that encounters interesting books on the job—the people at Library Archives Canada. This government organization is responsible for preserving Canada’s documentary heritage in all its mediums and formats.

“Preserved heritage” might conjure up the image of books and documents locked away in dark, dry vaults, accessible only with permission granted by secretive bureaucrats. It turns out that the vaults are real, but the access is generous and the “secrecy” is untrue.

In the spirit of the concept that heritage belongs to the people of Canada, LAC puts content online for the public. Besides providing searchable databases, they produce podcasts on the collections and accompany them with Flickr albums. They have a YouTube channel with archival videos and recordings. One initiative still going strong is “Project Naming”, in which they “digitize and identify, through Facebook and Twitter, the Inuit, First Nations and Métis peoples and communities seen in historical photos from our collection.”

About the vaults, LAC offers a guided tour of their state-of-the-art Preservation Centre. It’s in Gatineau, Quebec, just across the river from downtown Ottawa, which is where we’re having our annual conference May 24-25. You can view the photos of the facility on their Flickr album here, and visit our conference page here.

In an interview, David Allen, the creator of “Getting Things Done”, described a Year End Review that will motivate and inspire you for the year ahead.

First, bring closure and acknowledgement for the past year. By yourself, or together with your partner, make a list of all your accomplishments. It’s likely you’ll find that your perspective has changed—which can be enlightening and satisfying. Also, ask yourself what has been left unfinished.

Second, take some time to clean a space in your house. David compares the effect to “discovering the fresh breeze that blows through your brain when you clean a drawer in your desk.” He adds, “Cleaning a space gives you a place to make those New Years ideas and new directions and new habits come from a much more natural and organic place.” Reserve a day, or even half a day, to clean and let the creativity flow.

When that is done, block some time and ask yourself, what do you want to be true next year? What does that look like? What do you want less of than last year, and what do you want more of?

Does your vision for 2019 include more socializing and networking? Professional development? Fun and adventure? A gift to yourself? Then write on the top of your list, “Book travel for ISC/SCI Conference in Ottawa, May 24-25”. You can visit the conference page here.