Welcome to our conference page! :: Bienvenue à la page des congrès

Conference 2017 :: Congrès 2017

Montreal, June 2-3

Novotel Montreal Centre

Reflect, refresh, and celebrate 40 years of indexing

Come to Montreal to learn from the experts, meet and chat with colleagues, and help us celebrate our 40th year—our Ruby Anniversary!

We’re planning two days of useful and stimulating sessions to leave you energized with new knowledge, new friends, and new tools to grow your business.

While you are here, you can take in Montreal’s 375thAnniversary festivities…in addition to its famous historical, cultural, and gastronomical offerings.


Visit our page on accommodation options.

If you would like a roommate, send an email to Susan Brown (susan@slamresource.ca)


To help you plan your travel, here’s the schedule of activities:

Thursday, June 1, pre-conference event: Dinner in Old Montreal, starting around 6:00
Friday, June 2: Breakfast at 8, sessions from 9 until 5, and banquet dinner at 6:30
Saturday, June 3: Breakfast at 8, sessions from 9 until 5, followed by a reception at the conference hotel

Registration is closed.


Program (pdf version)

Friday, June 2

  • Keynote presentation, “Case Study of a Bilingual, Multi-volume Team-based Indexing Project” with Louise St. André, Margaret de Boer, Mary Newberry, Anna Olivier, Alexandra Peace, and François Trahan; and guests Ryan Van Huijstee and Stephen Ullstrom
  • Gillian Watts, “More Food for Thought: Grains and Granularity” (Cookbook indexing)
  • Sergey Lobachev, “Developing a Business Strategy: Case Study for Indexers
  • David Ream, “IXMLembedder:  A New Tool for Embedding Index Entries”

Saturday, June 3

  • Alan Walker, “Seven Types of Specificity: The History of Alphabetico-Specific Indexing”
  • Kate Mertes, “Term Selection for Indexing Efficiency”
  • Valerie Nesset, “Indexing For Our Users Not Ourselves”
  • Heather Ebbs, “Size Does Matter: Fitting the Index to the Pages”
  • Heather Hedden, “Thesaurus Creation and Back-of-the Book Indexing Compared”
  • Indexing software experts Frances Lennie, Gale Rhoades, and Sky representative, “Getting the Most Out of Your Indexing Software: Ask the Experts”


Montréal, 2-3 juin

Novotel Montreal  Centre

Considérez de nouvelles approches, renouvelez vos énergies et célébrez les 40 ans de la Société d’indexation

Venez à Montréal pour apprendre des experts dans votre domaine, rencontrer vos collègues et célébrer le 40e anniversaire de la société.

Nous prévoyons deux journées de congrès utiles et stimulantes pour vous ressourcer,  vous faire de nouveaux amis et découvrir des outils pour développer votre entreprise.

Pendant votre séjour, profitez des festivités du 375e anniversaire de Montréal et découvrez de nombreux lieux d’histoire, de culture et de gastronomie.


Visitez notre page ‘Trouver des hébergements’ pour consulter les alternatives de logement.

Si vous souhaitez partager une chambre d’hôtel, faites la demande par courriel à Susan Brown (susan@slamresource.ca)


Voici l’horaire des activités pour vous aider à établir vos plans de voyage.

Jeudi, 1ier juin, activité pré-conférence :dîner dans le vieux Montréal, débutant autour de 18hr.

Vendredi, 2 juin, petit déjeuner à 8hr, séances de 9hr à 17hr, et banquet à 18hr30

Samedi, 3 juin, petit déjeuner à 8h, séances de 9hr à 17hr, suivi d’une réception au site de la conférence.

Conference 2016 :: Congrès 2016

Chicago, Illinois, USA

June 17–18, 2016

The Indexing Conference for 2016 was an international event! The conference was jointly hosted by the Indexing Society of Canada (ISC/SCI) and the American Society for Indexing (ASI) in Carl Sandburg’s “City of the Big Shoulders,” Chicago.

The sessions were held at Conference Chicago University Center. You can find the program below.

Les 17 et 18 juin 2016

Le congrès de la SCI/ISC en 2016 fut une véritable rencontre internationale. Une collaboration avec l’American Society for Indexing (ASI), le congrès a eu lieu à Chicago aux États-Unis.

Les présentations se sont tenues au Conference Chicago University Center. Le programme se trouve ci-dessous.


Thursday, June 16

9am to 12 noon   New-to-Indexing class: Enid Zafran leads a beginner’s class in indexing (continues after lunch)

12 noon to 1pm   lunch

1pm to 5pm   New-to-Indexing class, continued

7pm to 9pm  Opening night get-together and networking event: Join us at a local establishment to unwind, meet up with your indexing friends, and introduce yourself to invited local publishers (location to be announced).


Friday, June 17

9am to 10am   Plenary session

Mentoring Tank – New indexers looking for a mentor present their skills to a panel (with Enid Zafran, Frances Lennie, Pilar Wyman, Kathie Klee, Leoni McVey, and Ælfwine Mischler)

10am to 10.15am   Break

10.15am to 11.30am   Plenary Session

Keynote Speaker: Larry Sweazy, indexer and award-winning author of mystery novels (including See also Murder), talks to us about the writing and indexing life.

11.30am to 12 noon   Split Sessions

Jenny De Wet, Aspects of Quality Control for Indexes in South Africa
Quality control of indexes is important in the final visual presentation and accuracy of printed book indexes. Aspects of the responsibility for the quality and accuracy of book indexes are investigated in the South African context.

Jane Plass,  Can You Hear Me Now? Tips for Running a Virtual Meeting
Jane Plass offers tips on preparing for and running virtual meetings and programs. Various platforms for virtual meetings (such as conference calling, webinars, and videoconferencing) will be mentioned, but will not be the focus of the session.

Heather Hedden, An Introduction to Taxonomies and Thesauri
This session provides an overview of definitions and types of taxonomies and thesauri, how they are useful and used, and how they relate to indexes and indexing. Whether you are trying to decide to take the ASI Online Learning series “Practical Taxonomy Creation” or just curious to know a little bit about taxonomies, this session will be of interest.

12 noon to 1pm   Lunch

1pm to 2.15pm   Split sessions

The Matrix Group, Int’l, Enter the Matrix: eBook Indexing
Enter the Matrix! This workshop will look at the options for indexing content that will be output in multiple formats, including ebook formats (EPUB and Kindle), PDF, HTML and print. The presenters will introduce the Matrix tools for ebook indexing decision making, and will present roleplay scenarios in which participants can consider possible workflows and indexing approaches based on the matrices. (continues after the break)

Paul R. Sweum and Lisa DeBoer, Engage & Work It! Marketing and Collaborating Strategies for Indexers
Lisa DeBoer and Paul Sweum blend their marketing and collaboration methods for an informative workshop divided into three parts. First, marketing strategies are discussed; branding, marketing materials, online presence, and proven methods in cultivating client relationships. Next, collaborating strategies for indexers to work together; discussion lists, social media, building referral networks, creating long-term mentoring relationships, and getting involved in organizations like ASI. The last component involves interactive exercises, including speed networking! The floor will also open to discussion, time pending. (continues after the break)

Gale Rhoades, Dealing with Diacritics and Symbols in an Index
With globalization comes the need to properly spell the names of people, places, and things. Discover techniques (and fonts) for handling such entries – your clients will love you!

2.15pm to 2.30pm   Break

2.30pm to 3.45pm   Split Sessions

Enter the Matrix, continued

Engage & Work It! continued

Louise St. André (with Margaret de Boer, Mary Newberry, Anna Olivier, Alexandra Peace, and François Trahan), Case Study of a Bilingual, Multi-volume Team-based Indexing Project
The Truth and Reconciliation Commission of Canada (TRC) has produced a comprehensive record on the Indian Residential Schools system and a 6-volume bilingual report with recommendations to Government concerning the system and its legacy. A team of 6 indexers, working from coast to coast, were recruited to produce a pdf index for each volume, to be accessible online, in French and English. The challenges were multiple: communication, decision making about consistency and name forms to be used, ethical considerations about what to include or not, etc. This presentation will examine the process and share lessons learned.

3.45pm to 4pm   Break

4pm to 5.30pm   Split sessions

Heather Hedden and John Magee, Multiple Entry Points: Variants and Cross-References in Indexes and Thesauri
Indexes point to information, but sometimes multiple pointers are needed for the same information destination. This session reviews the use of See references and double posts in indexes and then moves on to look at how cross-references are used in thesauri and taxonomies. Focus is on the craft of coming up with synonyms and alternate phrases in indexes and thesauri, how they can be used to reduce scatter, and how they may differ between the two and between print and online in general.  

Dave Ream and David Leistensnider, A Distributed, Modular Workflow to Indexing Textbooks
David Leistensnider of Pearson Education and David K. Ream of Leverage Technologies will present a method to manage recombinant indexes for textbooks. A brief discussion of standard indexing modalities will be followed by the method traditionally used at Pearson for indexing textbooks. Then the migration to, and the workflow for, the new distributed approach will be presented which is a hybrid of stand-alone indexing and macro-embedded indexing. This approach provides flexibility for the target environment where chapters, modules, and lessons can be re-used in multiple textbooks being published in different states.

Lydia Jones (with Sharon Woodhouse, Kira Henschel, and Gail Zelitzky), Business Development from the Inside Out
As self-employed professionals, indexers are responsible for all aspects of running a small business in addition to creating marvelous indexes. We have to be self-motivated to oversee a lot of different activities: marketing our services, interacting with customers, developing expertise, investing in equipment, balancing a budget, keeping a healthy life-balance and more. Career coaching introduces a new way to approach the complexities of freelancing and self-employment – from the inside out. Three professional career coaches with expertise in publishing and women-centered businesses will answer questions and talk frankly about ways you can run your small business more successfully. 

5.30pm to 6.30pm  ASI Chapters Leaders’ meeting; SIG Leaders’ meeting

6.45pm onward   Awards Dinner/Banquet (off site)


Saturday, June 18

9am to 10am   Plenary session

Keynote Speaker: Dominique Raccah, CEO and Founder of Sourcebooks, talks about the current transformation of media and where publishing is situated within that changing world in a presentation titled The Future of Publishing.

10am to 10.15am   Break

10.15am to 11.15am   AGMs (held separately)

11.15am to 11:45am   Split Sessions

Dave Ream, IXMLembedder: Index Entry Embedding Software
Leverage Technologies’ latest offering allows indexers to work in their dedicated indexing software to create entries while embedding ids in the book’s documents. Differences from other similar software will be noted. This is the first software to work with the IXML index data format that can be exported from CINDEX and Sky and process Word XML and other types of XML documents.

Meg Daniel, Genesis of a Moonlighting Indexer
Are you waiting to retire before beginning your indexing career? Are you working full time now with a family and wonder if you dare quit your job in order to focus on indexing? Or, are you also one of the few indexers currently working full time and moonlighting as an indexer? If so, join Meg Daniel who will discuss how she conceived of the idea of indexing, built her business while working through the “housing bubble” and now thrives while working full time and indexing part time (the life–work balancing act).

Meral Alakus, Everlasting Civilizations Rely upon Information Management: Indexing the World Knowledge
Libraries are the most important indicators of civilizations, as places where knowledge is compiled, organized, kept for use by people for the betterment of humanity. Throughout history, advancement of civilizations was possible by transferring knowledge to next generations. Practice of information management was carried on for thousands of years by 1) librarians, archivists, bibliophiles, bibliographers, indexers, 2) libraries, archives, museums, and digital libraries. Indexing is the solution to identifying and making available records of world civilizations. Forms and tools of indexing from book indexing, controlled vocabularies, thesauri, taxonomies, of folksonomies will be reviewed.

11.45am to 12.45pm   Lunch

12.45pm to 2.15pm   Split sessions

Gale Rhoades, Macrex: Power and Flexibility at Your Fingertips
Macrex has more power and flexibility than an indexer will ever need which makes it the perfect tool for scholarly and trade books as well as for journal, periodical, collection, newspaper, embedded, and electronic projects. This will be a brief overview of a few of the popular or new functions which inspire indexers worldwide. A free demo including 90 days tech support is available for all attendees. (continues after the break)

John Magee and Chuck Knapp, Publishers’ Roundtable
The Publishers’ Roundtable will gather several publisher representatives to discuss publishing issues of interest to indexers including: the shift from print to digital, eBooks, market changes, editorial tools, and the role of indexing in the future of publishing. It will also include open Q&A from the floor. The Roundtable will be co-hosted by John Magee, Director of Indexing & Controlled Vocabularies for Cengage Learning, and Chuck Knapp, Director of Taxonomy & Indexing at Bloomberg BNA. Additional participants include David Leistensnider, Manager of Technology & Design for Assessment & Instruction for Pearson, and Ted Trautmann, Editor-in-Chief, Legal & Regulatory U.S., Wolters Kluwer.

Leoni McVey, To Textbooks, with Love
Using the textbooks chapter from Index It Right! (vol. 2), we will discuss the process of elementary to high school and college textbook indexing, and some ways in which textbooks differ from other types of book indexing.

2.15pm to 2.30pm   Break

2.30pm to 4pm   Split Sessions

Rhoades, Macrex, continued

Anne Fifer, Sky Indexing Software
A panel discussion of tips and tricks for getting the most out of Sky indexing software.

Maria Sullivan, CINDEX™ indexes: Interpreting and Meeting Your Client’s File Delivery Requirements
Give your clients what they [think they] want and decipher what they really need. Ensure success by translating file submission instructions; unlock the hidden meaning behind your editors’ cryptic submission requests. When it comes to the index your editor may not always use the same descriptive terminology as an indexer would. We will review the differences between the basic file types created by CINDEX and review when each is appropriate. We will also explore communication strategies with your client to help you provide what they need, rather than what they appear to want. By using real life instructions that indexers have received from their editors we will gain an understanding of what is being requested. Attendees are encouraged to bring instructions received in their work experiences, so that we may use them as examples.

4pm to 4.15pm   Break

4.15pm to 5.45pm   Split sessions

Two Short Sessions

  1. Cheryl Caballero, Accessible Web Indexes – Design for Those with Disabilities
    To comply with new regulations, the indexers at the Ontario Legislature had to alter their production processes to make their online indexes accessible to visually-impaired users. We will discuss how we used W3C standards as a guide, and existing CINDEX software with the addition of some customized HTML coding, metadata and explanatory notes, to create electronic indexes that can be easily read and navigated by visually impaired persons. We believe the end result is an improved index for all Hansard index users.
  2. Lee Berry (Chemical Heritage Foundation’s Center) and Mary Newberry (Harbord Village Oral History Project), Indexing Oral History
    Indexing oral history collections poses unique challenges, largely unaddressed in the literature in both the oral history and the indexing communities. The Chemical Heritage Foundation’s Center for Oral History maintains a collection of over 900 transcribed oral history interviews, conducted over the past thirty years. Each has been individually indexed, though the quality of these indexes varies considerably. Lee Berry will present her approach to improving and standardizing the production of oral history indexes. Mary Newberry led a team effort to index an oral history project on her neighbourhood. She will present the strategies they developed for making the indexing quick and possible to be done by a number of people, largely volunteer, and still maintain some cohesiveness.

Fred Leise, Specificity: A Case of the Missing Granularity
When indexing, the index must consider concepts at all levels of granularity, both the general and the specific. It’s easy to neglect the forest for the trees or the trees for the forest. This seminar will explore an indexing method that combines both top-down (structural) and bottom up (textual) indexing, as well as the importance of concept specificity.

Paul R. Sweum, The Expansion of Indexing Town Hall: A Discussion about Trailblazing New Opportunities for Indexers
What paths are being carved to develop new indexing opportunities, and what do those efforts look like? How will indexing continue to be relevant and grow? This interactive “town hall,” or salon-style discussion, focuses on the current landscape of indexing opportunities outside of typical
publishing circles. A variety of backgrounds and industry models will inform discussion on the current landscape, explore pathways to expanding opportunities, and identify potential stones to be turned. Canadian and American indexers operating in these paradigms will join Paul Sweum, who serves as “MC” to engage the room of indexing colleagues. A variety of backgrounds from town hall participants will maximize this discussion‹wrapping up this international conference with perfect timing as indexers leave Chicago to resume their work and efforts in trailblazing potential pathways for indexing!

7pm onwards   Reception at Conference Center


Sunday, June 19

Architectural boat tour

Conference 2015 :: Congrès 2015

The Business of Indexing: Doing it Right

Our 2015 annual conference will take place on 28 and 29 May at the Harbour Towers Hotel in Victoria, British Columbia. Registration is open, see below.

L’Indexation côté affaires : les bonnes pratiques

Notre congrès annuel de 2015 se tiendra les 28 et 29 mai, à l’hôtel Harbour Towers à Victoria en Colombie-Britannique. Vous pouvez vous inscrire dès maintenant.

Registration is now closed.

Calling all lovers of books, chocolate, coffee and tea!

Schedule and rates :: Horaire et forfaits

Member rates:

$325 two day regular rate
$175 one day regular rate

Note: Member rates apply to members of other indexing societies, as well as to EAC/ACR and PEAVI members.


$375 two day rate
$200 one day rate


Conference schedule

Wednesday 27 May, 6 pm onwards

Please join us on Wednesday night for an informal dinner at Swans Brew Pub. Located in the heart of Old Town Victoria by Market Square, Swan’s is a landmark pub featuring an on-site brewery with award-winning beers and delicious meals in a heritage setting. We’ll be there at 6pm, so come for a drink or dinner or just to say hello.


Thursday 28 May, 8:45 am to 4:45 pm

Sylvia Coates: Keynote speech

Heather Ebbs and Thérèse Shere: Making Time: Work Wisely So You Can Play More

Annual General Meeting

Raymond Frogner: Building Houses of Memory: Rewriting Professional Standards

JoAnne Burek: Business Continuity and Disaster Preparedness for Freelancers

Stephen Ullstrom with Mary Newberry: Cross-Border Indexing: Regulations and Considerations

Gillian Watts: Watching the Pennies: Finances for Freelancers

Friday 29 May, 9 am to 5 pm

Lucie Haskins: Jumping on the Embedded Indexing Bandwagon – Or Should I?

Sylvia Coates: The Business of Indexing – Indexing Efficiency, Speed, and Earnings

Alan Walker: Order and Chaos in Indexing, Editing and Publishing

Kendra Millis: Marketing Your Indexing Business

Julie McClung and Rosalind Guldner: Ethical Indexing Practices: The Indexer as Intermediary

En français : Congrès SCI 2015_francais

ISC/SCI Banquet, Thursday 28 May, 6:15 pm

The ISC Banquet will be held in the Legislative Dining Room of the historic Parliament Buildings. Facing the Inner Harbour, the “People’s House” is one of the most beautiful and architecturally significant buildings in British Columbia. Banquet attendees will be able to view the art and interior of the building before proceeding to the Dining Room to enjoy a three-course meal. The Parliament Buildings are a 10-minute walk from the conference hotel. Hope to see you there!


Sessions details

Thursday May 28

Keynote (9-10 am)  Sylvia Coates, an indexer since 1989, developed and teaches the UC Berkeley Extension indexing course. She lives in the San Francisco Bay Area.

10:15-11:45 am

Title  Making Time: Work Wisely So You Can Play More

Description  Are you happy with your effectiveness during the workday, or are you less efficient than you’d like to be? Are you bored, overwhelmed, scattered, or distracted? In this lively session we’ll talk about how to recognize and resolve focus and productivity problems. We’ll share practical tips, tools, and strategies for making the most of your working hours and creating more time for all the other things in your life.

Presenters  Heather Ebbs has been indexing, editing and writing for more than 30 years. She is a past president of ISC/SCI, the Editors’ Association of Canada and her local curling club.

Thérèse Shere has more than 500 indexes to her credit, as well as several articles and presentations on indexing. She likes to spend non-work time botanizing and playing with her new grandson.

12:45-1:45 pm  Annual General Meeting

2-3 pm

Title  Building Houses of Memory: Rewriting Professional Standards

Description  Archives safeguard and present material that reminds us of our identities: the memories and traditions that combine to create our collective history. Establishing access points to these unique, interrelated records is important to building the collective memory of our society. Digital documents, multicultural societies, distributed and localized governance — the changes in modern society must be reflected in the standards used to arrange and describe our cultural records of enduring value. This talk looks at some examples of how the Royal British Columbia Museum (RBCM) is meeting these challenges.

Presenter  Raymond Frogner is an archivist at BC Archives. M.A. University of Victoria; MAS University of British Columbia; University of Alberta Archivist (10 years); RBCM Archivist 3 years. Executive Canadian Council of Archives. Winner Kaye Lamb Prize, 2011; Alan D. Ridge Award, 2011 (archival awards).

3:15-3:45 pm

Title  Business Continuity and Disaster Preparedness for Freelancers

Description  No business is immune to disasters, and businesses that depend on information technology are particularly vulnerable because of the wide range of problems that can affect them. A disaster or other adverse incident can lead to financial losses and a diminished reputation. Freelance indexers should be concerned about these same things. We will learn the framework that organizations use to assess and reduce their exposure to risk, and apply these principles to the life of freelance work.

Presenter  JoAnne Burek is a new indexer specializing in business and general non-fiction. She recently retired from the information technology industry after 36 years.

3:45-4:15 pm

Title  Cross-Border Indexing: Regulations and Considerations

Description  Canada can sometimes seem like a small pond, unable to provide enough work to sustain full-time indexing. One solution is to look for clients in other countries. But how do we report foreign income on our Canadian tax returns? What are our tax responsibilities in these other countries? How do we deal with overseas payment and exchange rates? These and other pertinent questions will be considered.

Presenter  Stephen Ullstrom has been indexing for four years. In 2014 he won the Purple Pen Award for best new indexer. He currently lives in Edmonton.

4:15-4:45 pm

Title  Watching the Pennies: Finances for Freelancers

Description  This session offers financial tips for indexers who are self-employed, and will be especially valuable for those who are new to freelancing. It stresses the importance of having a financial plan for your business and then watching the bottom line. The focus will be on keeping track of your business’s income and expenses, including invoicing, paying the bills, basic bookkeeping, banking, and tax considerations.

Presenter  Gillian Watts has been a freelance editor and indexer for 18 years and treasurer of several organizations, including ISC/SCI, for even longer.


Friday May 29

9-10:30 am

Title  Jumping on the Embedded Indexing Bandwagon – Or Should I?

Description  What is embedded indexing? What’s the big deal? How is it different from back-of-the-book indexing? Why should I bother with it? Will I be left behind if I don’t? What work is there for embedded indexers? How much will it cost and how much time will it take for me to learn? This session addresses all these questions and more.

Presenter  Lucie Haskins became an indexer in 2000 after a long career in corporate America and specializes in embedded indexing and in computer- and business related topics.

10:45-11:45 am

Title  The Business of Indexing – Indexing Efficiency, Speed, and Earnings

Description  A successful indexing business requires both good indexing skills and excellent business skills. This presentation will include a general overview of the business aspects of indexing, including professional development, business decisions, and client relationships, but the primary emphasis of the discussion will be on indexing speed. Specific indexing techniques designed to increase efficiency and speed, without sacrificing quality, will be discussed and then practised with a series of hands-on exercises.

Presenter  Sylvia Coates, an indexer since 1989, developed and teaches the UC Berkeley Extension indexing course. She lives in the San Francisco Bay Area.

12:45-1:45 pm

Title  Order and Chaos in Indexing, Editing and Publishing

Description  This session looks at the responses of indexers, editors, and publishers to the challenges of information management during the scientific revolution of the 17th century, making a comparison with our own responses to the current, digital information revolution.

Presenter  Alan Walker is a former President, a three-times Medal winner, and an Honorary Life Member of the Australian and New Zealand Society of Indexers.

2-3:30 pm

Title  Marketing Your Indexing Business

Description  The main focus of this presentation is how to develop a marketing plan and marketing materials. Topics will include branding, methods, formats, introductory letters, and follow-ups. Attendees will leave with ideas about what their marketing materials will look like, a list of the materials they plan to use, and ideas for how to put it all together. We will also touch on ongoing marketing throughout your career.

Presenter  Kendra Millis, who lives in Maine, has been indexing full-time since 2008, and has expanded her services to include copyediting, proofreading, and project management.

3:45-4:45 pm

Title  Ethical Indexing Practices: The Indexer as Intermediary

Description  As intermediaries for the text, indexers make decisions about how to accurately reflect source information for future retrieval. An awareness of ethical practices in indexing both serves index users and enhances professional credibility. This session will examine content that challenges indexers: multi-authored works, personal bias, differing points of view, disorganized or poorly presented text, and the power of indexers to distort or censor information, with examples drawn from the indexing of political debates.

Presenters  Julie McClung and Rosalind Guldner are experienced indexers of political debates at the British Columbia and Ontario Legislative Assemblies.


Conference 2014 :: Congrès 2014

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Changing Pages: Indexing for Today and Tomorrow

Toronto, Ontario, on June 5 and 6

Plan to come to Toronto to join in the pleasure of learning new technologies, honing present skills, meeting new friends and renewing connections.

Our conference venue is in Emmanuel College, part of Victoria University at the University of Toronto in the heart of downtown Toronto.

Tournons la page : index pour aujourd’hui et pour demain

À Toronto en Ontario les 5 et 6 juin

Planifier vous joindre à nous à Toronto pour en apprendre plus au sujet de nouvelles technologies, pour améliorer vos compétences, et aussi pour faire du réseautage et des nouvelles rencontres.

Schedule and rates :: Horaire et forfaits

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Member rates:

$325 two day regular rate
$175 one day regular rate

Note: Early-bird rates applied until April 15


$375 non-member two day rate
$200 non-member one day rate

Conference schedule

Wednesday 4 June, 5:00 pm to 10:00 pm

Ward’s Island excursion: If you’ve never been to Ward’s Island, one of the Toronto Islands, this is a wonderful opportunity to see a part of Toronto that is completely unexpected.


Thursday 5 June, 8:30 am to 5:15 pm

Erin Mallory: Whither the eBook Index? (Or Everything You Wanted To Know about ePublishing But Were Afraid To Ask)

Eva Hourihan Jansen: Indexing and Classification in the Workplace: Context and Coding with the National Occupation Classification (NOC)

Annual General Meeting

Gillian Watts: Food for Thought: The Expanding Universe of Cookbook Indexing

David Ream and Michele Combs: The EPUB3 Indexes 1.0 Specification: Approved — Now What?

Friday 6 June, 8:30 am to 5:15 pm

Margie Towery: Ten Principles for Creating Better Indexes (3-hour workshop)

Mary Russell: Health and Science Indexing Tips and Hints

Rosalind Guldner, Cheryl Caballero and Erica Smith: Indexing a Moving Target: Ontario Hansard’s Approach

Enid Zafran: Indexer-Author Relations

Conference special events

ISC/SCI Banquet, with special guest Hazel Bell:

The banquet will be held at The Chef’s House, 215 King Street East, at 7pm, Thursday, June 5

Hazel Bell’s address, The Personality of the Indexer, considers the personality of indexers as it is popularly supposed to be and as it is ideally prescribed in texts, and presents some individual examples.

Hazel, a member of the Society of Indexers for the United Kingdom and Ireland, has compiled more than eight hundred indexes to books and journals, twice winning the Wheatley Medal for an outstanding index. She edited The Indexer from 1978 to 1995, and has received the Carey Award for services to indexing. She has written three books on indexing, as well as many articles. Click here for a list of her books.

Post Conference Workshops 

Saturday 7 June

8:30am – 10:30am: Frances Lennie – CINDEX™ Back to Basics: Or “I Didn’t know You Could Do That”

11:00am – 1:00pm: Frances Lennie – Patterns in CINDEX™: The How and When of Using

Sunday 8 June (registration separate)

8:00am – 12:00pm: Cheryl Landes – Indexing in Adobe InDesign

Conference 2013 :: Congrès 2013

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Mapping Between the Lines: Annual Conference 2013

Halifax, Nova Scotia on June 7 and 8

The 2013 conference was a joint event, held with the Editors’ Association of Canada (EAC). The conference was June 7 to 9, with indexing-focused sessions on June 7 and 8. Nancy Mulvany, author of Indexing Books, referred to as the “gold-standard” for back of the book indexing, was the indexers’ keynote speaker. Ms Mulvany opened the sessions on June 7, 2013.

The centre of Halifax, Nova Scotia, at the Lord Nelson Hotel was the venue for this conference.

Cartes entre les lignes : congrès annuel de 2013

À Halifax en Nouvelle-Écosse les 7 et 8 juin

Le congrès annuel de 2013 a été tenu conjointement avec celui de l’Association canadienne des réviseurs (ACR). Le congrès s’est étendu du 7 au 9 juin et les présentations sur l’indexation ont eu lieu les 7 et 8. Nancy Mulvany, l’auteure de Indexing Books, l’étalon de référence en ce qui a trait à l’indexation de livres, était la conférencière d’ouverture le 7 juin 2013.

Le congrès s’est tenu au cœur d’Halifax, à l’hôtel Lord Nelson.

Friday 7 June / Vendredi 7 juin

9:00 – 9:45: Keynote Nancy Mulvany – The Repurposed Book Index and Indexer

10:00 – 11:00: Pilar Wyman – Metadata, Marketing, and More: Indexes as Discovery Tools

11:15 – 12:15: Louise Spiteri – User-Generated Metadata: Boon or Bust for Indexing and Controlled Vocabularies?

1:00 – 2:00: ISC/SCI AGM

2:15 – 3:15: Caroline Diepeveen – The EJIW Team Indexing Experience: Is Team Indexing the Way Forward?

3:30 – 4:30: Indexing Software Innovations: Frances Lennie, Cindex; Gale Rhoades, Macrex; Kamm Schreiner, Sky; and Harry Bego, TExtract

7:30 – 10:00: ISC/SCI Banquet at Dalhousie University Club

Saturday 8 June / Samedi 8 juin

9:00 – 9:45: EAC Keynote

10:00 – 11:00: Elaine Ménard – Image Indexing: TIIARA, a Bilingual Taxonomy to the Rescue!

11:15 – 12:15: Marnie Lamb – Indexing a Memoir: Michael Bryant’s 28 Seconds, with Mary Newberry, Margaret de Boer and Marjorie Simmins panel discussion

1:15 – 2:15: David K. Ream – A Walk through the EPUB3 Indexes Specification, with contributions from Ronnie Seagren

2:15 – 2:30: ISC/SCI Closing Plenary

Conference 2012 :: Congrès 2012

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Our 2012 conference was held at the University of Ottawa, Ottawa, Ontario

The Indexing Society of Canada’s 2012 conference, Pointing to the Future: Indexing in the Digital Age (held in Ottawa, May 31 and June 1, 2012) was a brilliant success. From keynote speaker Jan Wright’s overview of indexes in a digital world to the Canadian launch of Noeline Bridge’s book, Indexing Names, the conference informed, stimulated, charmed and entertained attendees.

Notre congrès annuel « Pointing to the Future: Indexing in the Digital Age », tenu à Ottawa les 31 mai et 1er juin dernier fut un grand succès. La conférencière d’ouverture, Jan Wright, nous a parlé de la conception d’index dans l’univers numérique et nous avons assisté au lancement de Indexing Names, le nouveau livre de Noeline Bridge. Tous les participants s’entendent pour dire que le congrès s’est révélé stimulant, enrichissant, et tout spécialement une mine de renseignements.

Jan Wright kicked off the conference with a keynote address on e-book indexes. Jan won the H.W. Wilson Award for her index to Real World InDesign CS3, the first technical manual to win the prestigious award. She is now working with the International Digital Publishing Forum on behalf of the American Society for Indexing (ASI) to develop index standards for EPUB 3.0.

Other stellar speakers included Noeline Bridge on names, Michèle Hudon on the new ISO standard for thesaurus construction, Katherine Kasirer on indexing National Film Board images, Cheryl Landes on the future of indexing, Max McMaster on indexing a new edition of a work, Elaine Ménard on bilingual taxonomies, David Ream on ASI’s Digital Trends Task Force, and Marion Soublière on winning government of Canada contracts.  Jan Wright and David Ream held a hands-on session on e-book indexes, and there was also an international panel discussion on indexing awards.

Here is more detailed information about the 2012 conference.

Conference 2011 :: Congrès 2011

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Our 2011 conference was held at Simon Fraser University, Vancouver, BC

Some information about our 2011 Conference